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Utah notary rules: the notary journal

What the Utah Notary Public Study Guide and Handbook says about the notary journal, as 9 exam-style questions with the answer and the exact rule.

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  1. What is the required format for the official journal of notarial acts for a standard notary?Chronological, permanently bound, numbered pages. The statute specifies that the official journal must be chronological, permanently bound, and contain numbered pages, distinct from the electronic requirements for remote notaries.
    Utah Notary Public Study Guide and Handbook, page 36: “1. A notary may keep, maintain, and protect as a public record, and provide for lawful inspection a chronological, permanently bound official journal of notarial acts, containing numbered pages.”
  2. Which of the following is required information for a remote notary to record in their journal for each remote notarization?The signature and printed name and address of each individual for whom a notarial act is performed. The journal entry requirements specifically mandate recording the signer's signature, printed name, and address.
    Utah Notary Public Study Guide and Handbook, page 36: “The signature and printed name and address of each individual for whom a notarial act is performed;”
  3. Which of the following is NOT a required element of the evidence of identity recorded in the notary journal for a standard notarization?The biometric data analysis used for authentication. Biometric data analysis is specifically listed as evidence of identity for remote notarizations, whereas standard notarizations rely on personal knowledge, ID descriptions, or credible witnesses.
    Utah Notary Public Study Guide and Handbook, page 36: “iv. If used for a remote notarization, a description of the dynamic knowledge-based authentication or biometric data analysis that was used to provide satisfactory evidence of identity under subsection 46-12(19)(a)(ii);”
  4. What is the requirement for a standard notary regarding the use of their journal by others?The notary must ensure that the journal is not used by any other person for any purpose. The law mandates exclusive custody and prohibits other persons from using the journal for any purpose.
    Utah Notary Public Study Guide and Handbook, page 38: “Ensure that the journal is not used by any other person for any purpose.”
  5. Who is permitted to use the notary's journal according to the rules on journal custody?Only the notary who maintains the journal. The handbook states the journal must be in the notary's exclusive custody and not used by any other person.
    Utah Notary Public Study Guide and Handbook, page 38: “Keep the journal in the notary’s exclusive custody; and b. Ensure that the journal is not used by any other person for any purpose”
  6. Under Utah law, what is the status of the electronic recording included with a remote notary's journal?It is not a public record and is not a part of the notary's journal. The statute defines the electronic recording as separate from the journal itself and not a public record.
    Utah Notary Public Study Guide and Handbook, page 37: “The electronic recording is not a public record and is not a part of the notary's journal.”
  7. Which of the following is a mandatory requirement for a notary regarding the custody of their journal?The journal must be kept in the notary’s exclusive custody. The law mandates that the notary retains exclusive custody of the journal and protects this right against employer demands upon termination.
    Utah Notary Public Study Guide and Handbook, page 14: “Keep the journal in the notary’s exclusive custody; and”
  8. When a remote notary designates an employer as the custodian of their electronic journal and recording, what is required regarding the agreement between the notary and the custodian?The agreement must require the custodian to comply with the safety and security requirements of the chapter. The law requires a specific agreement ensuring the custodian adheres to the chapter's safety and security standards.
    Utah Notary Public Study Guide and Handbook, page 38: “A remote notary that designates a custodian under subsection (2)(b)(i) shall execute an agreement with the custodian that requires the custodian to comply with the safety and security requirements of this chapter with regard to the electronic journal, the information in the electronic journal, and the electronic recording.”
  9. If a notary's employment terminates, what does the law state regarding the surrender of the notary's journal?The notary's employer may not require the notary to surrender the journal or the electronic recording. The statute protects the notary's right to retain their journal upon ending employment.
    Utah Notary Public Study Guide and Handbook, page 38: “The notary's employer may not require the notary to surrender the journal or the electronic recording upon termination of the notary's employment.”

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